Reporting categories help organize venue data, making it easier to analyze sales trends and manage accounting tasks. By creating clear reporting categories and assigning GL codes, you can simplify your reporting processes in ROLLER.
This guide shows you how to create reporting categories and assign general ledger codes (GL codes) to each category.
The permission Can manage reporting categories is required for staff members to create, edit and delete reporting categories. Administrator and manager system roles automatically have this permission enabled and any custom roles based on these roles.
Create your reporting categories
- From Venue Manager, go to Reports > Reporting categories
- At the top of the page you can see:
- Total products: The total number of products you have in ROLLER
- Unassigned: The number of active products that are not assigned to GL codes and categories. Reporting may be ineffective if you don't assign GL codes to all products.
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Unassigned (Archived): The number of archived products that are not assigned to GL codes and categories.
- Select Create a Category.
- Fill out the following fields:
- Category name (eg Admissions, Concessions, Food & beverage)
- The GL code it is assigned to (eg 101, 201, 301)
- Select the product(s) to assign to the reporting category. The product and all its variations are assigned the reporting category.
- Select Save.
- (Optional) To add a subcategory, select the options menu (3 dots), then select Add subcategory.
- To add additional reporting categories, select New Category, then repeat the previous steps.
- To delete a category, select the options menu (3 dots) for a category, then select Delete. Once deleted, you can't get your categories back.
What you add or remove here will automatically appear in the product settings, and vice versa. It may take a few minutes for your update to appear in ROLLER reporting.
Assign a reporting category in product settings
After setting up your reporting categories, you can assign them when creating individual products.
- From Venue Manager, go to Products > Create product. If editing a product, go to Products > All products, then select the product you want.
- Scroll to Additional options, then select Reporting category. From the drop-down choose the category you want, then Save.
What you assign in the product settings will automatically appear in Reports > Reporting categories, and vice versa. It may take a few minutes for your update to appear in ROLLER reporting.
Reporting category tips
- View the ROLLER academy video on reporting categories.
- Assign all products to a reporting category if you’re using this feature.
- If you're using cash accounting, reporting categories appear in the Detailed Product Sales report.
- If you're using accrual accounting, reporting categories appear in the Detailed Product Sales report, Revenue Recognition report, Trial Balance report and Ledger Summary report