Common schedule scenarios for parties

This article covers creating and adjusting schedules for parties.

If you'd like to remind yourself of the scheduling basics, go to Manage you schedules. For more specific examples of schedule customization for weekdays, weekends, holidays, one-off events and more, see Common session pass schedule scenarios. 

Create a staggered starting time party schedule

Example scenario: You have a 2-hour party product available on weekends that runs every 30 minutes, and when purchased, it can take capacity from any available party rooms.

However, to help make it easier on staff when managing parties and make sure your guests get the attention they deserve, you'd like to stagger your party schedule by making only 2 party rooms available at any one time. 

Resources setup

Create a party room group. Add your single booking party room resources to the group in the order you want them to be auto-allocated. 

 

Add the resources to the product

At the product level, select all party room resources in the group.

 

Create the ticket type

Add the ticket details including the party room group as one resource.

Schedule setup instructions

1. From Venue Manager, go to Schedules.
2. Select the name of the product you're trying to edit. 
3. Select Create Schedule and name it Weekend Parties.
4. Select Add Dates.
5. Select the start date, then end date.
6. Select Sat and Sun.
7. Select Next.
8. When the Add sessions popup appears, select your 1st session start time, the last session start time and set your interval to 30 minutes.
9. For the Resources tab, for Max bookings per start time, set the number of single-booking resources that can start at each session time. Select 2 bookings per session for your single-booking party room resources. 
10. Click Add sessions
11. Click Save.

Editing bookings limit per session

You can change the maximum number of bookings per session in your existing schedules at any time.

Let's say you'd like to reduce the bookings limit from 2 bookings per session to 1 booking per session for the parties that start at 9am.

1. From Venue Manager, go to Schedules.
2. Click the Party Admission product and the Weekend Parties schedule.
3. Click the session time to be edited, in this case, 9 AM.
4. Open the drop-down menu under Max bookings and select 1 booking per session.
5. Click Save.

With these settings, only 1 party booking can be made at 9 AM, and 2 party bookings can be made at all other session start times.

Create a party schedule that allows time for changeover

Example scenario: Your parties only run on weekends and are 2 hours in duration. You want your party rooms to be available so that they can all be booked at once, but once the party session is finished, you want to have 30 minutes spare to clean the room and prepare for the next group of parties.

See how you can save time configuring and managing this scenario with the party package product type. The setup below uses the session pass product type.

Schedule setup instructions

1. From Venue Manager, go to Schedules.
2. Click the name of the product you're trying to edit. In this example, it's Party Admission (2 Hours).
3. Click Create Schedule and name it Party Schedule.
4. Click Add Dates.
5. Click the start date > then click the finish date.
6. Click Sat and Sun.
7. Click Next.
8. When the popup appears, select your 1st session start time and don't change anything else
9. Click Resource and ensure all resources are selected.
10. Click Add Sessions.
11. When the Add Sessions popup appears select your 1st session time 150 minutes after your previous session time and don't add the last session start time.
12. Click Resource and ensure all resources are selected.
13. Click Add Sessions.
14. Repeat steps 11 to 14 until all your party sessions are added.
15. Click Save.

For more examples of customizing schedules, check out common scheduling scenarios for session passes.