Create your schedules: Party session pass scenarios

This article covers creating and adjusting schedules for parties.

You will learn how to:

Create a staggered starting time party schedule
Create a party schedule that allows time for changeover

If you'd like to remind yourself of the scheduling basics, go to Manage you schedules. For more specific examples of schedule customization for weekdays, weekends, holidays, one-off events and more, read Create your schedules: Common session pass scenarios. 

Create a staggered starting time party schedule

Example scenario: You have a 2-hour party product available on weekends that runs every 30 minutes and, when purchased, can take capacity from any available party rooms. However, to help make it easier on staff when managing parties and to make sure your guests get the attention they deserve, you'd like to stagger your party schedule and make only 2 party rooms available at any one time. 

Location setup used in this example

Location setup within Product used in this example

Product / Ticket setup used in this example

Schedule setup instructions

1. In Venue Manager, navigate to Schedules.
2. Click the name of the product you're trying to edit, in this example, it's a Party Admission.
3. Click Create Schedule and name it Weekend Parties.
4. Click Add Dates.
5. Click the date you want this schedule to start on, then click a secondary date which will be the last day that applies to this schedule.
6. Click Sat and Sun.
7. Click Next.
8. When the Add sessions popup appears, select your 1st session start time, the last session start time and set your interval to 30 minutes.
9. Click Locations and, under Max bookings per start time, select 2 bookings per session.
10. Click Add sessions.
11. Click Save.

Editing bookings limit per session

You can change the number of maximum bookings per session in your existing schedules at any time.

Let's say you'd like to reduce the bookings limit from 2 bookings per session to 1 booking per session for the parties that start at 9am.

1. In Venue Manager, navigate to Schedules.
2. Click the Party Admission product and the Weekend Parties schedule.
3. Click the session time to be edited, in this case, 9am.
4. Open the drop-down menu under Max bookings and select 1 booking per session.
5. Click Save.

With these settings, only 1 party booking can be made at 9am, and 2 party bookings can be made at all other session start times.

Create a party schedule that allows time for changeover

Example scenario: Your parties only run on weekends and are 2 hours in duration. You want your party rooms to be available so that they can all be booked at once, but once the party session is finished, you want to have 30 minutes spare to clean the room and prepare for the next group of parties.

Schedule setup instructions

1. In Venue Manager, navigate to Schedules.
2. Click the name of the product you're trying to edit, in this example, it's a Party Admission (2 Hours).
3. Click Create Schedule and name it Party Schedule.
4. Click Add Dates.
5. Click the dates you want this schedule to start on > then click a secondary date which will be the last day that applies to this schedule.
6. Click Sat and Sun.
7. Click Next.
8. When the popup appears, select your 1st session start time and don't change anything else
9. Click Location and ensure all locations are selected.
10. Click Add Sessions.
11. Click the 3 dot icon next to the schedule name > then click Add sessions.
12. When the Add Sessions popup appears select your 1st session time 150 minutes after your previous session time and don't add the last session start time.
13. Click Location and ensure all locations are selected.
14. Click Add Sessions.
15. Repeat steps 11 to 14 until all your party sessions are added.
16. Click Save.

For more examples of customizing schedules, check out common scheduling scenarios for session passes.