How do ROLLER reports change from accrual to cash accounting? – Help Center

Questions

How do ROLLER reports change if I switch from accrual to cash accounting?
Which reports display deferred revenue?
How can I report on cash and sales takings for the day to see how much money we're making?

Term	Description
Accrual accounting & revenue recognition	Recognizes revenue when earned, not when payment is received. In ROLLER, it aligns with booking attendance or expiry date.
Cash accounting & revenue recognition	Recognizes revenue when money is received, regardless of the booking date.
Funds received	Represents payments received for bookings, totaling all payments processed on selected date(s) across various payment types. This includes purchases of gift cards, but not gift card redemptions for bookings.
Gross sales	Total value of booking item sales before discounts and including tax (Qty sold x total value of booking).

Take a look at Key concepts & terms in ROLLER reports for a quick guide on some other important terms and concepts in ROLLER reports, and for a refresher on accounting methods, see Cash versus accrual accounting.

ROLLER reports can display different data and columns based on the accounting method enabled in venue settings (cash or accrual).
Accrual accounting offers additional reports and data for financial reporting purposes, but essential figures for daily sales and transaction funds are still available.

Here's a table outlining the differences in ROLLER reports based on the accounting method enabled.

Data	When cash accounting is enabled	When accrual accounting is enabled
Additional reports available	-	Deferred Revenue by Booking, Sales Tax, Product Revenue by Reporting Category Export, Product Sales by Channel Export, Sales by Category Export
Report showing additional data and columns for accrual accounting	-	Revenue Recognition, Trial Balance, Detailed Product Sales, Package Product Sales, Dashboard revenue metric based on redemptions or product expiry
Reports showing deferred revenue	No data related to deferred revenue	Revenue Recognition, Trial Balance, Deferred Revenue by Booking
Sales Tax report available	No, but tax collected on funds received is reported in Detailed Product Sales, Ledger Summary and Revenue Recognition reports	Yes, the Sales Tax report aligns with accrual accounting practices for tax payable on gross revenue
Data differences in Revenue Recognition report	Columns: Funds received, Fee revenue, Tax collected, Discounts	Additional columns: Deferred revenue, Gift card deferred revenue, Accounts receivable, Gross revenue, Recognized discounts, Tax payable (on gross revenue), Net revenue (gross revenue less tax payable)
Data differences in Detailed Product Sales report	Columns & metrics: Gross sales, Funds received, Quantity sold, Amount, Discounts, Gift card redeemed	Additional columns: Quantity recognized, Gross revenue, Tax payable, Net revenue