If you're responsible for bookkeeping at your venue, use this guide help you get started and find answers to some of the most frequently asked bookkeeping questions.
The difference between cash basis and accrual basis accounting lies in the timing of recording revenue and expenses. Cash basis accounting records them when money is paid or received, while accrual basis accounting records them when payment is earned. While accrual accounting is generally considered a more comprehensive and effective method for managing a business, cash accounting serves its own purposes and can be useful in certain situations.
Learn the difference between cash and accrual accounting and how you can change the revenue recognition setting in ROLLER.
Reporting categories are useful if you want to group reporting data for multiple products under a particular category and GL code. Each reporting category is assigned to a GL code and helps with grouping products together for ease of reconciliation. Assign all products to a reporting category if using this feature.
- Refer to the guide Categorize your products using GL Codes to learn how to create your reporting categories, assign GL codes and add products to the GL codes.
- For those using cash accounting, the reporting categories appear in the Detailed Product Sales report
- For those using accrual accounting, the reporting categories appear in the Revenue Recognition report, the Trial Balance report and Ledger Summary report.
- Watch the ROLLER Academy video on reporting categories.
Managing ROLLER invoices
How do I find our ROLLER invoices?
You can view and download your venue's invoices within Venue Manager.
Use the Detailed Product Sales report, which can be filtered by a date range and product.
This is especially important for accrual accounting purposes. Use the Revenue Recognition report, which can be filtered by a date range.
First, map your transactions & and events to Xero GL Codes and tax descriptors in Venue Manager. Then, use the Xero Export report to produce an export of a CSV file for Xero.
The reporting homepage in Venue Manager provides access to all available reports grouped by use.
Use scheduled reports to automate report delivery by email.
The GL name 'Unassigned' indicates that there are products which do not have a reporting category assigned to them. It is important to ensure all products have been assigned a reporting category if using this feature.
Take a look at our Academy video on how to find unassigned products.
ROLLER Payments reporting
You can reconcile your payouts via the ROLLER Payments Payout Export report.
The ROLLER Payments Dashboard allows you to view a real-time balance of pending and deposited funds. The dashboard also enables you to monitor the total value of your authorized and refunded transactions for the period.